Connecting your Fetch and QuickBooks Online accounts is an easy way to make sure you have a complete understanding of company spending. After set-up, Fetch will automatically create bills in QuickBooks Online as you reimburse expenses.
Fetch account Owners can connect the integration by selecting the Settings tab on the left side of the admin dashboard, and selecting the QuickBooks option from the top of the screen on the right.
Note: You must be reimbursing expenses through Fetch in order to use the QuickBooks Online integration. If you haven't set that up yet, you will be prompted to do so.
Next, click the Connect to QuickBooks button.
Log in, and authorize the sharing of data between Fetch and Intuit by clicking the blue Connect button.
You will then be prompted to finish the set-up with two final steps.
1) Map your employees to QuickBooks vendors.
Select an employee from the column on the left and select the corresponding vendor from the column on the right. Then, click the blue Add button.
Continue to map employees to vendors until the column on the left is empty.
Note: If an employee is left un-mapped, reimbursements to them will not be added to QuickBooks Online.
2) Map your categories.
Select a Fetch category from the column on the left and select the corresponding QuickBooks category from the column on the right. Then, click the blue Add button.
Continue to map categories until every Fetch category has a been mapped, and the column on the left is empty.
That's it! The next time Pay is clicked in your Fetch account, a bill will be created in QuickBooks Online for the user being reimbursed.
If paying multiple expenses for that user at one time, each expense will be listed as a line-item in the bill.
Note: if you add more users or categories to your Fetch account, be sure to revisit the integration screen to update the settings.